Privacy Policy
Last updated: 14 January 2026
1. Who We Are
Bolen Letters is an independent editorial publication focused on everyday nutrition practices and weight awareness. The publication is not affiliated with any commercial, governmental, or institutional body.
The data controller for this website is Bolen Letters, operating from 53 Prior Street, London EC1R 0JE, United Kingdomngdomdomdom. You can reach us at [email protected] or by telephone at +44 20 7294 5183.
This privacy policy explains how Bolen Letters collects, stores, uses, and shares information about you when you visit bolen.info or interact with us by email or contact form.
2. Data We Collect
When you visit the Bolen Letters website, we may collect the following categories of information:
- — Technical data: IP address, browser type and version, operating system, referring URL, pages visited, and time of visit. This data is collected automatically by our web hosting infrastructure.
- — Contact data: Name, email address, and message content when you use the contact form on this site.
- — Cookie data: Small text files placed on your device to remember preferences and support basic site functioning. See Section 7 for detail.
- — Correspondence data: Any information you voluntarily provide when writing to us at [email protected].
We do not collect sensitive personal data including racial or ethnic origin, political opinions, religious beliefs, or data concerning the condition of any person's body or daily routine beyond what is voluntarily provided in editorial correspondence.
3. How We Use Your Data
Bolen Letters uses collected data for the following purposes:
- — To respond to contact form submissions and general enquiries.
- — To understand how readers interact with editorial content, in order to improve the quality and relevance of future articles.
- — To maintain the functional performance of the site.
- — To fulfil any legal obligation that may arise from your use of the site or your correspondence with us.
The legal basis for processing contact form data is your consent (Article 6(1)(a) UK GDPR). The legal basis for processing technical data collected during site visits is our legitimate interest in understanding how the site performs (Article 6(1)(f) UK GDPR).
4. Data Sharing
Bolen Letters does not sell your personal data. We do not share your personal data with third parties for their own marketing purposes.
We may share data with the following categories of service providers, who process data only on our behalf and under written data processing agreements:
- — Web hosting providers who store site files and process server logs.
- — Analytics service providers, where analytics cookies have been accepted by you.
- — Email infrastructure providers used to receive and respond to contact form submissions.
We may disclose your data where required by law, including to comply with a court order or a request from a regulatory authority.
5. Data Retention
Contact form submissions and associated correspondence are retained for up to 24 months from the date of receipt, after which they are deleted unless there is an ongoing matter requiring the records to be kept longer.
Server log data is retained for up to 90 days. Aggregated and anonymised analytics data may be retained indefinitely as it no longer constitutes personal data.
6. Your Rights
Under UK data protection law, you have the following rights in relation to your personal data:
- — Right of access: to request a copy of the personal data we hold about you.
- — Right to rectification: to request correction of inaccurate personal data.
- — Right to erasure: to request deletion of your personal data in certain circumstances.
- — Right to restrict processing: to request that we limit how we use your data.
- — Right to object: to object to processing where we are relying on legitimate interest as our legal basis.
- — Right to data portability: to receive your data in a structured, machine-readable format where applicable.
To exercise any of these rights, write to [email protected]. We will respond within one calendar month. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk if you believe your data has been handled incorrectly.
8. Third-Party Services
The Bolen Letters website loads certain resources from third-party content delivery networks, including font services and JavaScript libraries. When your browser requests these resources, your IP address is shared with those providers. These requests are standard practice for web publishing and are necessary for the site to display correctly.
The site includes an embedded map provided by Google Maps. If you interact with the map, Google's own privacy policy applies to that interaction. We recommend reviewing Google's privacy documentation if you have questions about that service.
9. Security
Bolen Letters takes reasonable technical and organisational steps to protect the personal data we hold against unauthorised access, loss, or alteration. The site is served over HTTPS. Contact form data is transmitted in encrypted form.
No method of data transmission over the internet is entirely secure. While we take data security seriously, we cannot warrant the absolute security of information you transmit to us.
10. Changes to This Policy
This privacy policy may be updated from time to time to reflect changes in our practices or in applicable law. When we make changes, the updated date at the top of this page will be revised. We encourage you to review this policy periodically.
Continued use of the site after a policy update constitutes your acknowledgement of the revised terms.
11. Contact
For any questions about this privacy policy, or to exercise your rights under data protection law, please contact: